Privacy Policy – SuperHire.ie

Effective Date: 16 June 2025

SuperHire.ie is a STEM jobs platform owned and operated by Pale Blue Dot® Recruitment Ltd. (Company Registration Number: 612704). SuperHire.ie is registered as a distinct business (CRO: 753822) and operates as a separate platform and database.

For the purposes of GDPR, Pale Blue Dot® Recruitment Ltd. is the data controller for personal data processed through SuperHire.ie, unless stated otherwise.

This Privacy Policy explains how SuperHire.ie collects, uses, stores, and shares personal data for both employer users and candidate/jobseeker users, in accordance with the General Data Protection Regulation (GDPR) and applicable Irish data protection law.

SuperHire.ie is supported by a third-party service provider responsible for hosting and maintaining the platform. This provider acts as a data processor under GDPR, and an appropriate Data Processing Agreement (DPA) is in place.

1. Who This Policy Applies To

This policy applies to:

Candidate and jobseeker users — individuals who register, upload a CV, apply for roles, or use any candidate-facing features on SuperHire.ie.
Employer users — companies and individuals who create employer accounts, post job listings, or access candidate data through the platform.
Visitors — anyone who browses SuperHire.ie without registering.

2. Personal Data We Collect

Candidate and Jobseeker Data

Contact information: name, email address, phone number, location.
Professional information: CV/résumé, employment history, education, skills, certifications.
Account preferences: job alerts, saved roles, application history, communication preferences.
Usage data: IP address, device type, browser type, interaction logs, and cookies.

Employer User Data

Contact information: name, job title, email address, phone number.
Company information: company name, address, sector, and registration details where applicable.
Billing information: payment method details and invoicing records, processed securely via our payment provider.
Usage data: IP address, device type, browser type, interaction logs, and cookies.
Job posting content: role descriptions, requirements, and any content submitted through the employer dashboard.

Visitor Data

IP address, browser type, device type, pages visited, and cookies. No registration data is collected from visitors.

3. How We Use Your Personal Data

For candidates and jobseekers

To enable job discovery, applications, and role matching.
To make your profile and CV visible to verified, paying employer clients where you have consented to this.
To send service and account communications necessary for use of the platform, including application confirmations and system notifications.
To send job alerts and other optional communications where you have opted in to receive them.
To improve platform performance and personalise your experience.
To prevent fraud and maintain platform security.

For employer users

To create and manage employer accounts and job postings.
To process payments and maintain billing records.
To provide access to candidate profiles and CV database features where purchased.
To send service-related communications, invoices, and platform updates necessary for the delivery of paid services.
To send optional marketing or product communications where you have opted in.
To improve platform performance and prevent misuse.

4. Data Independence

SuperHire.ie maintains its own independent candidate and employer database. Registration with SuperHire.ie is separate from any prior interaction with Pale Blue Dot® Recruitment or any other platform. Data is not automatically transferred between platforms. Use of SuperHire.ie requires users to review this Privacy Policy, and any optional processing based on consent will only occur where that consent is explicitly given.

5. Legal Basis for Processing

We rely on the following legal bases under GDPR, mapped to the type of processing involved:

Consent: Job alerts, optional profile visibility to employers, analytics cookies, and optional marketing communications. Consent can be withdrawn at any time without affecting the lawfulness of prior processing.
Contractual necessity: Creating and managing user accounts, enabling job applications, managing employer accounts, and delivering paid services requested through the platform.
Legitimate interests: Platform security, fraud prevention, service improvement, and the limited aggregation of publicly available job listing data (see Section 6). We have assessed that these interests are not overridden by your rights and freedoms.
Legal obligation: Tax, accounting, and regulatory compliance requirements.

6. Aggregated Job Listings

SuperHire.ie may index or reproduce publicly available job listings from verified employer websites in order to increase the visibility of STEM opportunities in Ireland. Where we do this:

We have documented a legitimate interests assessment supporting this practice.
Listings are not materially modified.
Each listing is attributed to or linked directly to the original employer source.
We do not claim ownership of this content.

Any employer or other affected party who wishes to object to this processing or request removal may contact us at info@superhire.ie. The relevant listing will be reviewed and, where appropriate, removed promptly.

Where listings are published with prior employer consent, the originating employer retains full intellectual property ownership.

7. Sharing Your Personal Data

We do not sell personal data. We may share data in the following circumstances:

With verified, paying employer clients: Candidate profiles and CVs may be made available to employer users where the candidate has consented to this. Employer access is controlled and subject to monitoring measures.
With our data processors: Third-party service providers who support platform hosting, analytics, payment processing, and communications. All processors are bound by Data Processing Agreements.
For legal compliance: Where required by law, court order, or regulatory authority.
In a business transfer: If SuperHire.ie is sold or transferred, personal data may form part of that transfer, subject to the same protections under this policy.

8. Third-Party Data Processors and International Transfers

We work with trusted, GDPR-compliant service providers for hosting, analytics, communications, and payment processing. Some providers may operate outside the European Economic Area (EEA), including in the United States where applicable. In such cases, we rely on Standard Contractual Clauses (SCCs) approved by the European Commission to ensure an adequate level of data protection. All processors are bound by Data Processing Agreements.

9. Cookies

SuperHire.ie uses cookies and similar technologies to operate the platform, remember your preferences, analyse usage, and improve your experience.

Strictly necessary cookies: Required for the platform to function. These cannot be disabled.
Analytics cookies: Used to understand how users interact with the platform. These are only set with your explicit consent.
Preference cookies: Used to remember your settings and personalise your experience.

You can manage or withdraw consent for non-essential cookies at any time through our cookie consent tool. Browser settings may also allow you to block or delete cookies, though this may affect site functionality.

10. Data Security

We apply strong technical and organisational measures to protect your personal data, including:

TLS encryption for data in transit.
Encryption of data at rest.
Role-based access controls limiting who can view personal data.
Vulnerability scanning, system logging, and regular security audits.

Users are responsible for maintaining the security of their own account credentials. No platform can guarantee absolute security, and users acknowledge this by using the platform.

11. Data Retention

We set retention periods based on the purpose for which the data was collected, the need to support ongoing platform services, and any legal, regulatory, or tax obligations that apply.

Candidate accounts: Retained while the account remains active, and may be deleted or anonymised after up to 5 years of inactivity, unless the user requests deletion sooner or retention is required by law.
Job applications: Retained for up to 5 years from the end of the relevant application process, unless deletion is requested sooner or retention is required by law.
Employer accounts and billing records: Retained for up to 5 years for legal and tax compliance purposes.
System logs and backups: Up to 60 days, then securely deleted.

Data is deleted or anonymised at the end of the applicable retention period unless continued retention is required by law.

12. Children's Privacy

SuperHire.ie is not intended for use by individuals under 18 years of age. We do not knowingly collect personal data from minors. If you believe we have inadvertently received data from a person under 18, please contact us immediately at info@superhire.ie and we will delete it without delay.

13. Your GDPR Rights

Under GDPR, you have the following rights in relation to your personal data:

Access: Request a copy of the personal data we hold about you.
Rectification: Ask us to correct inaccurate or incomplete data.
Erasure: Request deletion of your data, subject to applicable legal obligations.
Restriction: Ask us to restrict processing of your data in certain circumstances.
Objection: Object to processing based on legitimate interests.
Portability: Receive your data in a structured, machine-readable format.
Withdraw consent: Revoke any consent given at any time, without affecting the lawfulness of prior processing.

To exercise any of these rights, email info@superhire.ie. We will respond within one calendar month of receiving a valid request.

You also have the right to lodge a complaint with the Irish Data Protection Commission if you believe your personal data has been processed unlawfully: www.dataprotection.ie.

14. Data Breach Protocol

In the event of a personal data breach, SuperHire.ie will:

Identify, contain, and assess the breach promptly.
Notify affected individuals without undue delay where the breach poses a high risk to their rights and freedoms.
Report to the Irish Data Protection Commission within 72 hours where required by law.

15. Changes to This Privacy Policy

This policy may be updated from time to time to reflect changes in our services or legal requirements. Updates will be posted on this Privacy Policy page. Where changes are material, we will notify users by email, website notice, or other appropriate means where required.

16. Contact Us

For any privacy-related queries or to exercise your data rights:

Email: info@superhire.ie
Address: SuperHire.ie, Level Two, 32 Prospect Hill, Galway, H91K2K0, Ireland

SuperHire.ie — Registered Business CRO: 753822
Operated by Pale Blue Dot® Recruitment Ltd. — Company CRO: 612704